If you’re using GPS tracking, you probably have no shortage of reports at your fingertips. The hard part is knowing what to do with those reports. How do you take that data and turn it into actionable steps for your team? Most people don’t need more reports; they need a more straightforward way to turn the ones they have into things they can act on.
That’s the gap this article is meant to help with. You know how to log in, pull up your dashboard, and see your devices, but you don’t always know what to do with that information that’s sitting in front of you. The result is a lot of useful data getting noticed, but not used. Rest assured, if this sounds familiar, you’re not alone.
Let’s take a look at some of PassTime’s reports that you can turn into action: Expiring Airtime, Device Status, and Abandonment/Stationary Reports. Each one highlights different risks and opportunities, and they all have simple ways to move from seeing the data to taking action.
Expiring Airtime is one of those reports that looks simple at first glance. It shows you which devices are getting close to the end of their airtime term, and which ones have already expired. Behind every line on that report is a real asset, and once that airtime runs out, your ability to see that asset’s location runs out. It’s easy to think of this as a small technical detail, but in reality, this is an essential piece directly tied to how much visibility and control you have over your assets.
The good news is that Expiring Airtime comes with clear, practical next steps. When you see devices nearing expiration, you can simply click to add airtime in the Oasis portal to keep that device active and avoid any gaps in coverage. In cases where the device is older, or there’s a newer version available, this report is also a useful trigger to think about potential upgrades. “Renewing” doesn’t just have to mean extending airtime on the hardware that you already have; it can be an opportunity to upgrade to the latest device, take advantage of new features and technology, and start fresh with a brand new block of airtime.
When you use the Expiring Airtime report this way, it stops being a reminder and becomes a planning tool. It tells you exactly where you’re about to lose visibility and where you should look at extending or upgrading. A quick, regular look at this report can keep you from being caught off guard by devices going dark and help you make more intentional choices about how to maintain and modernize your asset tracking devices.
If Expiring Airtime helps you see what’s about to go dark, the Device Status report tells you what’s happening right now. At its core, this report answers a simple question: Is the device connected? You get a clear view of which units are communicating the way they should and which ones are not. Every non-responsive device is a potential blind spot.
Because it’s so straightforward, Device Status is one of the easiest reports to turn into a routine. When you see a device that isn’t responding, it’s your cue to take a closer look. A device that just recently stopped responding might be something to simply keep an eye on, but one that has been offline for weeks or even months is likely a candidate for service, replacement, or upgrade the next time that asset is in your possession. Device Status gives you that context without guessing.
The action steps here are simple and manageable. Pick a regular cadence to review Device Status, whether that be daily or a few times a week, and decide how long is too long for a device to be offline. Even if you can’t fix every issue today, this report helps you know the health of all of your devices at any given time.
Abandonment/Stationary reports focus on one simple idea: what hasn’t moved in a while? The system looks at each device or asset and flags the ones that stay in the same place for a set period of time. For construction or equipment-based tracking, this is especially valuable as it helps you see which pieces are actually being used on jobs and which ones spend most of their time sitting still.
From there, the report becomes a very practical utilization tool. If a certain type of asset shows up as stationary week after week, it’s a good sign you may have more of that equipment than you really need, or that it’s sitting on the wrong job site. On the other hand, assets that rarely show up here are probably your workhorses, the ones that are constantly moving between projects and pulling their weight, giving you insight into the assets that may need more regular maintenance and care. Over time, this pattern gives you a clearer picture of how your fleet is really being used, not just how it was planned to be used on paper.
The action steps are pretty straightforward. You can use the Abandonment/Stationary Report to ask simple questions: Do we really need this many of this asset type? Should we move an underused unit to a busier job site? Are there pieces of equipment we should sell or return, or avoid replacing, because they rarely move? Even if you don’t make these decisions immediately, reviewing stationary behavior on a regular basis helps you back up your choices with data instead of just gut feelings, and this makes a big difference in how efficiently you run your assets.
Your GPS system is most valuable when the reports you pull turn into real action steps for your business. When you use PassTime reports like Expiring Airtime to keep devices active, Device Status to know what’s connected, and Abandonment/Stationary to see which assets actually get used, you’re not just looking at data, you’re using it to decide what to renew, what to fix, what to move, and what to rethink. The more consistently you lean on those reports, the easier it becomes to spot issues early, make smarter decisions about your assets, and keep your operation running with a little more confidence and a lot fewer surprises.
